Office Manager
Ho Chi Minh City, Vietnam
Payoneer’s mission is to enable businesses of all sizes from anywhere in the world to access the rising, global economy by enabling them to transact globally as easily as they do locally. Life at Payoneer is a global community, where you’ll work with colleagues all over the world, serving small- and medium-sized business customers and partners in over 190 markets.
Location
Vietnam
Job Summary:
We are seeking an organized and energetic Office Manager to manage daily operations and enhance the workplace experience in our Vietnam office.
Key Responsibilities:
Office Operations Management:
- Oversee daily office operations to ensure a smooth and efficient work environment.
- Act as the primary contact for all administrative and operational functions.
- Manage office facilities, including maintenance, cleanliness, and supplies.
Employee and Guest Experience:
- Greet visitors, manage front desk responsibilities, and support on-site meetings.
- Collaborate with HR to coordinate employee onboarding, internal processes, and office events.
- Facilitate office events, including celebrations, team gatherings, and meals.
Vendor and Service Provider Management:
- Maintain positive relationships with local vendors, including building management and cleaning services.
- Coordinate travel and hotel arrangements for visitors, in partnership with the Purchasing team.
Financial Administration:
- Handle petty cash and office expense matters in coordination with Finance.
Mail and Shipping Coordination:
- Oversee all mail and shipping needs, ensuring timely notifications to employees.
Supplies and Inventory Management:
- Manage inventory and replenish office supplies as needed.
Employee Support:
- Serve as a go-to person for local and visiting employees.
In-Office Preference:
- For optimal efficiency in managing daily office tasks, this role requires a consistent in-office presence all 5 work days in a week.
For this role, you are also:
- An energetic and motivated self-starter who can learn quickly in a fast-paced environment.
- A strong communicator with a proactive mindset, attention to detail, and a commitment to excellence.
- A people-oriented professional with a knack for solving problems and fostering a positive office environment.
Experience Required:
- 3+ years in general office administration.
- Service-oriented with the ability to multitask and handle various administrative tasks.
- High-energy, assertive, and able to create a welcoming atmosphere.
- Proficiency in Microsoft Outlook & Office.
Preferred:
- Experience in a multi-national working environment.
Who we are:
Payoneer (NASDAQ: PAYO) is the world’s go-to partner for digital commerce, everywhere. From borderless payments to boundless growth, Payoneer promises any business, in any market, the technology, connections and confidence to participate and flourish in the new global economy. Powering growth for customers ranging from aspiring entrepreneurs in emerging markets to the world’s leading brands, Payoneer offers a universe of opportunities, open to you.
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